EA / Operations Manager

Job details

Job title:

EA / Operations Manager

West End
£70 - £100K
Executive Assistant
Job type:
Job reference:

To apply for this job please email your CV to info@bainandgray.com quoting the job reference.  If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time.

Job Description

Working within the arts, we are seeking a top-class Executive Assistant / Operations Manager to work for a fabulous new client based in the West End. Acting as a true right-hand support you will be involved in all areas of the business. The role will be challenging and demanding, yet rewarding and with excellent development opportunities. See below some of the responsibilities…

  • Diary and inbox management
  • Client relationship management, acting as the first point of contact
  • Planning and scheduling all travel, itineraries, transfers and any visas
  • Preparing reports and presentations
  • Scheduling meetings, preparing and distributing necessary paperwork, taking minutes and following up on action points
  • Office Management; finances, contracts, H&S, compliance, filing, database up-keep, ordering of supplies, implementation of new systems and streamlining operations
  • HR – including; recruitment, onboarding, training and team management
  • Personal PA duties – including exciting project work, management of personal collections
  • Ad hoc project support


  • Minimum 10 years EA / Operations experience
  • Excellent written and verbal communications with strong attention to detail
  • Strong academics – degree level or equivalent
  • Tech savvy
  • Experience implementing new systems and team management
  • Experience dealing with HNW clients
  • Contactable on weekends and evenings

What’s in it for you?

  • A very competitive package
  • Excellent holiday
  • Great development opportunities 

*Please note due to the high volume of applications, we are only able to respond to successful candidates. If interested, please submit your CV to the role in word format.