Team Assistant / Operations Manager

Job details

Job title:

Team Assistant / Operations Manager

Location:
Central London
Salary:
£45,000-£55,000
Industry:
Team Assistant
Job type:
Permanent
Job reference:
VB13959

To apply for this job please email your CV to info@bainandgray.com quoting the job reference.  If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time.

Job Description

We are looking for a motivated, organised, and proactive individual to provide operational and administrative management and support to the team of growing, boutique Private Equity/ Legal company based in Holborn, London.  This role will be responsible for the efficient functioning of the office and operational side of the business.

Responsibilities

Office Manager / general administrative support

  • Diary management including booking meetings and travel for the team
  • Handling telephone calls; or responding to generic emails directed at the team
  • Liaising with  office provider on all matters relating to office rental
  • Organising team meetings and social events
  • Identifying and booking the team into conferences/business development events
  • Assisting with printing, scanning or electronic filing of documents (ongoing filing of email attachments to relevant case folders/sub-folders)
  • Ordering stationary / office supplies
  • Assisting team members with administrative tasks such as creating letters; running document comparisons; creating PowerPoints; optimizing PDFs, making text searchable
  • Implementing and maintaining procedures and systems to ensure the smooth and efficient running of the office
  • Assisting team members with ordering or managing IT equipment
  • Coordinating ad hoc IT projects relating to a range of matters including i.e., research on/implementing new software; cyber security
  • Maintaining and assisting team members with updating our CRM database
  • Liaising with external specialists on website updates, SEO and analytics
  • Maintaining BLC’s LinkedIn page
  • Updating BLC’s marketing materials and managing/coordinating BLC’s marketing initiatives, including setting up draft email templates and managing mail outs

 

  • Occasional market research
  • Supporting Finance Director with a range of tasks
  • Processing team expenses
  • Assistance with investment-related invoice approval process
  • Other general support

Skills

We are looking for a candidate with previous administrative, operations and office management experience, ideally in a boutique organisation. The candidate needs to have a good knowledge and intuition for software packages and general IT.

  • We are looking for a candidate who will be proactive and take initiative to support the team and maintain and implement processes to ensure the efficient running of our business. Key attributes include someone who is / has:
  • A ‘can-do’ attitude and growth mindset; a team player who ‘rolls sleeves-up’
  • Reliable, trustworthy, and organized
  • Excellent oral and written communication skills
  • Excellent time management, flexibility and the ability to multi-task
  • Attention to detail, and high standards and pride in work-product
  • Willing to take the lead on projects or initiatives and run with them; a problem solver with the ability and drive to ‘make things happen’ and take on new challenges/learn new skills
  • Great relationship-building, and negotiation skills
  • Tact and diplomacy, and ability to maintain strict confidentiality

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.