Administrator - Boutique Consultancy

Job Description

A lovely opportunity has arisen for a polished and professional Administrator / Office Manager to join a highly regarded boutique consultancy based in beautiful Mayfair offices. This is a varied, hands-on role working closely with senior leadership, perfect for someone who enjoys being at the heart of a small, high-performing team and takes pride in keeping things running seamlessly. You’ll be the go-to person for all things office and admin, ensuring a smooth, organised and welcoming environment, while supporting on key business operations. A friendly team of 8 plus an office dog!

You will be responsible for a mix of administrative support and office coordination, including:

• Coordinating office supplies and maintaining stock levels
• Preparing materials and presentations (including PowerPoint) for meetings
• Supporting with day-to-day administration: data entry, filing and document prep
• Assisting with invoicing and basic account management
• Developing and managing the CRM system and supporting business development activity
• Organising internal events, meetings and team socials
• Booking travel and providing ad hoc EA support when required
• Acting as a welcoming front-of-house presence, meeting and greeting visitors
• Maintaining a polished, professional and well-run office environment

• Liaising with building management, cleaners and external suppliers
• Supporting the wider team to ensure smooth day-to-day operations

The Ideal Candidate

• Professional and articulate
• Happy working 5 days a week in the office (Mayfair-based)
• Enjoys working in a close-knit, boutique team environment
• Organised, proactive and happy to muck in
• Some prior office/admin experience is a must

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.