EA to CEO and COO - Finance

Job Description

An award winning Financial Services firm going through massive growth are looking for an exceptional EA to join their energetic team. Based out of a phenomenal, brand new office in Paddington, this is a newly created role providing plenty of exposure across the business, interaction with Senior Leadership, and lots of room for growth.

We are looking for a personable individual with a can-do attitude and great initiative to support at C-Suite level. This role is looking after an established CEO who is entrepreneurial, incredibly busy and very chaotic! Therefore, we need a confident candidate who is very organised to go in and manage him, his diary, his inbox – really go the extra mile to implement order!!! You will also be looking after a COO who is new to the business.

The office is energetic and busy, highly sociable and fluid - no two days are ever the same. A flexible team player is essential!

Key Responsibilities

• Diary management.
• Arranging international travel, accommodation, ground transportation and visas when required.
• Coordinating schedules, meetings, calls and appointments generally.
• Expenses using Concur.
• Scheduling management meetings, ensuring these are well prepared for with specific agendas and documents shared in advance.
• Prepare and compile high-quality presentations, reports and documents for the Board, including high-level attention to detail and proofreading.
• Attending meetings and minute taking.
• Action taking and follow up to ensure accountability and delivery.
• Build strong relationships with other executives, leaders, and team members across the business.
• Inbox management.
• Co-ordination of potential hires.
• Arranging external lunches and dinners as required.
• Ad-hoc event coordination for events hosted by the CEO/COO.
• Holiday cover for other administrative positions within the business.
• Ownership of the divisional organisation charts.
• Greeting external guests when required.
• Adding guest names to security visitor system ahead of time.
• Personal support as and when required.
• Act as the gatekeeper with discretion and professionalism.
• Ad-hoc business projects and research.

Skills & Experience Required:

• EA experience.
• High attention to detail.
• Team player.
• A flexible and open-minded approach to all areas of their work.
• Confident communicator.
• Self-starter mentality and enjoy working both independently and collaboratively.
• Good initiative.
• Keen to learn and develop.
• Personable and approachable as this is very much a ‘go-to’ role.
• Enjoys working in a fast-paced environment.
• Creative. Happy to problem solve and suggest new ideas.

Benefits:

• Private healthcare program covering all employees and their families following voluntary opt in.
• Enhanced maternity and paternity policies.
• Employee Assistance Programme (EAP).
• Cycle-to-work Scheme.
• Electric Vehicle Scheme.
• Sponsored learning and development.
• Work from home budget for equipment.
• Office fitted out with:
  • Access to state-of-the-art gym.
  • Free breakfast.
  • Free bar for Friday drinks.

Core hours: 0800-1700 UK Monday to Friday

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment throughout London.

Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.