EA to CEO & Office Manager

Job Description

Our rapidly growing HealthTech client is seeking a proactive and highly organised Executive Assistant & Office Manager. Supporting the leadership team while overseeing the smooth day-to-day running of the office, this is a varied role offering genuine ownership and the opportunity to make a visible impact across the business. We are looking for an adaptable and proactive individual who thrives in a fast-paced environment and enjoys wearing multiple hats.

Key responsibilities include:

• CEO support, including diary management, meeting coordination and travel arrangements
• Acting as a central point of contact for internal and external stakeholders
• Supporting recruitment, interview coordination and employee onboarding
• Managing the office and day to day running
• Coordinating company events, team socials and internal meetings
• Assisting with finance administration, including invoices, purchase orders and expense tracking
• Maintaining accurate records and supporting compliance, health & safety and general office administration

The successful candidate will be:

• An experienced Executive Assistant with excellent organisational skills
• Previous experience within a startup, scale-up or high-growth environment would be highly advantageous
• Proactive, self-sufficient and comfortable working with autonomy
• A strong communicator with exceptional attention to detail
• Experienced in coordinating multiple priorities and managing stakeholder relationships
• Confident using Microsoft Office and/or Google Workspace
• A collaborative team player who enjoys contributing to a positive company culture

This is a fantastic opportunity to join an ambitious company at an exciting stage of growth, where you will play a central role in supporting both the leadership team and wider business.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.