Job details

Job Description

Are you looking for a fast paced, meaty Executive Assistant role, with the opportunity to lead on exciting projects?

Our client, an entrepreneurial humanitarian charity, is seeking a dynamic, forward thinking, purpose driven EA to support Chief Executive Officer, Chief Operating Officer, and Chief of Staff. This is a really exciting role with so much scope, variety and independence. Due to the immediate need this a temp role with the view to transition to permanent.

The ideal EA will be efficient with strong initiative, flexibility, and emotional intelligence. The team work and are based globally, as such this is a hybrid role – excellent communication skills and experience working across time zones is vital!

Responsibilities will include:

• Managing complex and ever-changing diary requirements
• Organise travel arrangements and end to end itineraries
• Meeting support: takes action points, writes minutes and prepares documents for meetings
• Proactively creates and maintains effective workflow and communications across the charity
• Key point of contact
• Organises special events
• Supports quarterly Group Board and Affiliate Office reporting
• Shareholder liaison
• Finance support to include invoices and prepare monthly credit card reconciliations
• Management of databases

Core Competencies:

• Organised, proactive, self-motivated and second to none communication skills
• Proven problem-solving skillset and solution oriented
• Confident and proven working at pace and juggling multiple priorities and prioritising efficiently

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.