EA to President - Philanthropic Global Organisation

Job Description

A very unique role has come up, working for a Philanthropic Global organisation, who are creating innovative change within Human Rights and Gender Equality fields. This is a remote EA role, where monthly meetings in Central London will be required. The position is supporting an inspiring President, who is looking for a very Senior Level EA who not only is unfazed by juggling global time zones, but is a real people person and strong communicator.

This is a busy role, the pace is fast and they need an EA who is as excited by their mission as they are. Whilst this is a remote role, a very successful and supportive culture is in place with annual company meet ups and events.

The right candidate will have ideally worked within a not-for-profit organisation or for a Foundation. Or has a huge interest to move into the social impact space.

Duties will include:

• Diary Management – coordinate internal and external appointments, video calls across time zones (considering complex scheduling and multiple agendas, as well as time zones) whilst proactively ensuring diaries reflect shifting priorities
• Meetings and Events – arrange internal and external meetings and events, including scheduling, greeting guests, coordinating logistics, catering, preparing agendas, circulating papers, tracking action points and taking minutes
• Travel support - organising visas, flights, trains, accommodation, transfers, currency, inoculations, scheduling meetings and preparing detailed itineraries and supporting briefing/materials , ground travel arrangements.
• Email management (if required) - monitoring mails, drafting responses, highlighting urgent items for action, filing inbox
• Correspondence management- file and action incoming correspondence and prepare emails on behalf of the President
• Research support - collecting data, gathering information, conducting research (for instance, reviewing online source material)
• Gathering and organizing briefing materials prepare weekly briefing packs for the President, and coordinate all briefing materials in advance of key events
• Expense Reporting – complete monthly expense reports, track all invoices and expenses in accordance with expense reporting policy.
• Maintaining contact database
• General admin support - Support and work with other assistants on the team to coordinate work across the various teams and regions

The ideal candidate will have:

• Five or more years of relevant experience.
• Excellent written, verbal, organizational, analytical and interpersonal skills.
• Excellent verbal and written English skills
• Experience liaising with stakeholders and Board members
• High level of self-motivation and at ease working independently when necessary
• Proactive, positive and can-do attitude as well as flexibility to adapt
• Excellent computer skills, proficient in Microsoft Office and other software tools (project management software, database software, contact management systems)
• Poised and works well under pressure

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.