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Job details
ASAP
Start Date

Executive Assistant at Executive Search Firm

Reference:
EG17046
Location:
London, Central
Job Type:
Temporary
Salary:
£55,000 - £70,000
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Job Description

We’re working with a prestigious executive search firm known for its forward-thinking approach and leadership within the industry. This is a rare opportunity to join an organisation with a standout culture, dynamic, inclusive, and truly high performing! The successful EA will provide first-class 1:1 support to a top-performing, highly respected Partner in a role that is central to the business. You’ll be an essential part of their success, partnering on high impact, senior-level search assignments.

With beautiful offices and impressive employee benefits, the company is an incredibly fast-paced, driven, and collaborative environment. The team is highly motivated, success-focused, and genuinely supportive of one another, work hard, play hard is the ethos. If you bring prior experience from executive search and are looking for a role where you can step up and grow, this could be your ideal next move. The position is being hired on a temp-perm basis, so we are looking for someone available to start immediately.

Key Responsibilities:

  • Own and manage a complex and ever-changing diary and inbox on behalf of the Partner, always staying two steps ahead
  • Drive and coordinate the administration and full-cycle management of search projects and business development initiatives
  • Act as a key liaison for all client and candidate interactions—booking meetings, scheduling calls, and arranging travel itineraries
  • Build and maintain strong, professional relationships with clients, candidates, and internal stakeholders
  • Ensure the integrity and accuracy of client-facing documents and database records
  • Provide support with client servicing—organising travel, managing expenses, generating client invoices, and tracking financials
  • Play a vital role in Leadership Team meeting preparation, logistics, and follow-up actions
  • Assist in the execution of strategic projects and initiatives led by the Partner

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.  Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.  

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