Executive Assistant – Coaching Consultancy

Job Description

Do you love bringing order to busy days, supporting inspiring leaders, and making a real difference behind the scenes? If so, this could be a wonderful next step for you. Our client, a scale-up consultancy company is seeking a brilliant EA to support three executives in their leadership team.

They are looking for a highly organised, thoughtful, and proactive Executive Assistant, you’ll play a key role in helping the leaders focus on what matters most by keeping schedules running smoothly, communications flowing, and details beautifully organised. You’ll be working closely with a friendly, ambitious leadership group during an exciting period of growth, anticipating needs, solving problems, and helping each day run a little more smoothly than the last.

What you’ll be doing

• Managing busy and ever-changing diaries across multiple time zones
• Coordinating meetings, including agendas, materials, logistics, and follow-ups
• Monitoring and managing executive inboxes, triaging and prioritising messages
• Acting as a trusted first point of contact for internal and external stakeholders
• Organising end-to-end travel, accommodation, and itineraries
• Submitting and tracking expenses and supporting basic finance administration
• Helping with team events, offsites, and key meetings (virtual and in-person)
• Providing general administrative support that keeps everything running smoothly

About you

• At least 2 years’ experience as an Executive Assistant or in a similar support role
• Comfortable supporting more than one senior leader (ideal, but not essential)
• Highly organised, with excellent time-management and prioritisation skills
• A clear, confident communicator with strong attention to detail
• Naturally discreet and professional
• Proactive, resourceful, and calm under pressure
• Adaptable and happy in a fast-paced, evolving environment
• Confident using MS Office (Outlook, PowerPoint, Excel) and open to learning new tools

If you’re someone who loves making a positive impact, thrives on organisation, and enjoys being at the heart of a supportive team, please apply!

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.