Executive Assistant in a Private Equity Firm - Marylebone

Job Description

A fantastic opportunity has arisen for an experienced and proactive PA to join a high-performing and fast-paced Private Equity firm based in beautiful offices in Marylebone. This is a pivotal support role working 1:2 for a Partner and a Director: two exceptionally busy and dynamic individuals, requiring a sharp, confident, and highly organised PA who thrives on being indispensable.

You will be joining a tight-knit and collaborative team of PAs who support each other and enjoy a warm, friendly culture. The firm is known for its supportive leadership, and genuine appreciation of its people, this is a workplace where your contribution is noticed and valued. A supportive and fun environment where the PA’s are valued and looked after.

The Role:

This is a true right-hand PA position offering a great level of involvement. You'll need to be a self-starter who enjoys taking initiative, managing multiple priorities, and ensuring the smooth running of your executives’ day-to-day.

Your responsibilities will include:

• Extensive and ever-changing diary management
• Coordinating complex, multi-stop international travel arrangements and itineraries
• Inbox management and gatekeeping – acting as the first point of contact and managing communications efficiently
• Preparing documentation ahead of meetings (board packs, investor reports, presentations etc.)
• Handling confidential information with discretion
• Assisting with personal duties when required
• Managing expenses and invoice processing
• Taking ownership of small projects and internal initiatives – this is a role where you'll be trusted to run with things
• Liaising with stakeholders across the business and externally, including investors, portfolio companies, and senior clients

We're looking for a career PA/EA – someone who takes real pride in providing exceptional support and who brings energy, polish, and a solutions-focused mindset to their role.

You will ideally have:

• Solid PA/EA experience at senior level, ideally within financial or professional services (Private Equity experience a bonus but not essential)
• Strong communication and interpersonal skills – able to liaise with gravitas at all levels
• A calm and professional approach with a good sense of humour
• High attention to detail and a knack for staying one step ahead
• The ability to juggle multiple demands while keeping a cool head under pressure
• A flexible and team-spirited approach – happy to roll up your sleeves when needed

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.