Executive Assistant in Private Equity

Job Description

An independent, boutique private equity firm is seeking a highly experienced EA to support a small senior leadership team (3–5 executives). This is a high-trust, high-impact role within a lean, entrepreneurial business that is scaling rapidly.

Currently a close-knit team of 7, the firm plans to double in size in the next two years. This role is ideal for an EA who thrives in a fast-paced environment, enjoys variety, and is comfortable combining executive support with office management and personal PA duties. Not only this but is keen to get involved in exciting new dynamic projects.

Key Responsibilities

• End-to-end diary management, travel coordination, meeting logistics, and inbox management
• Acting as a key point of contact for internal and external stakeholders, including UHNW / VIP clients, with the highest level of discretion and professionalism
• Supporting transaction-heavy workflows: scheduling diligence calls, managing documentation, and preparing meeting materials and presentations
• Office management duties including vendor coordination, facilities, supplies, and general operations
• Ad hoc personal PA support, including concierge-style arrangements and private logistics
• Producing high-quality PowerPoint presentations and maintaining trackers and reports in Excel
• Leveraging AI and productivity tools to improve efficiency and workflow
• Event management, including client events, golf days, summer events, Christmas party, and annual ski trip

Required Experience & Skills

• At least 5 years’ experience as an EA / Senior EA within private equity, hedge funds, finance, or a similar environment
• Advanced Outlook diary management skills; strong Excel and PowerPoint capabilities
• Confident working with senior stakeholders and UHNW individuals; hospitality or concierge-style experience highly advantageous
• Exceptionally organised, detail-oriented, and calm under pressure
• Discreet, proactive, resilient, and solutions-focused
• Comfortable working in a small, growing firm where priorities evolve and ownership is encouraged

Personal Attributes

• Polished, professional, and highly presentable
• Naturally organised with strong judgement and integrity
• Anticipates needs and executes seamlessly
• Confident, personable, bubbly, and with a great sense of humour

Benefits

• Competitive bonus structure (two bonuses annually)
• Two weeks off at Christmas
• Annual ski trips and regular social and client events

This is a standout opportunity for an exceptional Executive Assistant looking to join a high-calibre private equity firm at an exciting stage of growth. If this sounds like you, then please apply today.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly