Executive Assistant in Specialist Business Trading Group - Kent

Job Description

A hugely successful, family run business based in Dartford is looking for an experienced Executive Assistant to come in and support a newly hired Director in the Specialist Business Trading department. We are looking for a candidate that can provide first class administrative support the his new director and help him settle in. The environment is incredibly fast paced so we are looking for a resourceful, proactive candidate that can come in and hit the ground running.

Duties include buy are not limited to:

• Provide efficient & effective PA support to STBG Director, Commercial Director and Finance Leader for STBG and co-ordinate day to day activities with their teams and key stakeholders.

• Provide efficient support in managing complex diary management and diary changes effectively, prioritising meetings where necessary. Diaries to be managed strategically and with applied logic to ensure maximum use of available time and to ensure adequate down time is available for rest and recovery to maximise capacity.

• STBG Monthly Management Meeting – prepare documentation, produce agenda & distribute papers ahead of the meeting. Record actions at the meeting and circulate accordingly.

• Communicate professionally with external key stakeholders and liaise effectively with internal teams in all areas of our business, building strong collaborative relationships and a wide network of support.

• Manage sensitive and confidential data appropriately.

• Arrange travel, accommodation and itineraries for the above as required.

• Expenses management: complete and submit expenses as required.

• Arrange & facilitate STBG events as required (conferences, strategy days, dinners with both internal & external stakeholders)

• Professional but strong gate keeping to protect Leaders time and delegating where appropriate.

We are looking for a candidate that comes from a professional services background and has maximum of one months’ notice.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.