Executive Assistant - Investment Firm

Job Description

We are supporting such a lovely client who are seeking an exceptional and adaptable Executive Assistant to support them through to the end of the summer.

Our client is a boutique investment firm, based in gorgeous offices in Soho, this is a fast-paced role providing seamless support to x4 Partners, covering planned holidays within the team.

This role would suit an EA who thrives in a busy environment, can hit the ground running with minimal supervision, and enjoys working at pace. Previous experience within investment management, private equity, asset management, or investor relations would be highly advantageous, as you will be supporting senior stakeholders with ever-changing priorities.

Key Responsibilities

• Providing high-level Executive Assistant support to x4 Partners
• Complex diary management across multiple time zones
• Coordinating extensive travel arrangements and detailed itineraries
• Organising internal and external meetings, including investor and client meetings
• Preparing meeting materials and ensuring all logistics are managed seamlessly
• Processing expenses and assisting with other administrative tasks
• Acting as a key point of contact for internal and external stakeholders
• Supporting the wider EA team during holiday periods and assisting with ad hoc projects as required

About You

• Organised, calm under pressure, and able to juggle competing priorities with ease
• Previous Executive Assistant experience supporting senior stakeholders
• Experience within investment management, private equity, financial services, or an investor relations environment
• Excellent diary, travel, and meeting coordination skills
• The ability to work efficiently in a fast-paced, ever-changing environment
• Strong communication and relationship-building skills
• A flexible, hands-on approach and a willingness to support wherever needed
• Please note our client is office based

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.