Executive Assistant - Private Equity

Job Description

We are seeking an exceptional Executive Assistant to support the Managing Partner of a boutique private equity firm based in the heart of Mayfair. This is a rare opportunity for a commercially minded, highly strategic EA to become a true right hand in an entrepreneurial and fast-evolving environment. The role will suit someone operating at the very top of their game — proactive, resilient, emotionally intelligent and entirely unfazed by shifting priorities and high expectations. Working at the center of the business, you will act as a trusted partner to the Managing Partner, becoming instrumental to the smooth running and continued growth of the firm. 5 days a week in the office with occasional international travel required.

This is not a role for someone who waits to be asked. The successful candidate will instinctively anticipate needs, think several steps ahead and thrive in a dynamic environment where adaptability and discretion are paramount.

Key responsibilities include:

• Acting as a true right hand to the Managing Partner, providing strategic support, gatekeeping and seamless day-to-day oversight
• Managing an exceptionally busy and ever-changing diary, inbox and global travel schedule across multiple time zones on a personal and business basis
• Preparing briefing packs, presentations, board materials and research to ensure the Managing Partner is fully prepared for all engagements
• Driving projects and strategic initiatives forward, coordinating across internal teams, investors, advisors and portfolio companies
• Supporting investor relations and global fundraising activity, including roadshows, communications and stakeholder management
• Tracking actions, priorities and follow-ups with absolute precision, ensuring nothing slips through the cracks
• Planning and executing high-profile events including investor dinners, AGMs and international off-sites
• Overseeing the smooth running of the Managing Partner’s office, including expenses, confidential matters and occasional personal support

The ideal candidate:

• Significant experience supporting at C-suite, Founder or Partner level within private equity, family office, financial start-ups or a similarly fast-paced environment
• Incredibly proactive with strong commercial acumen and sharp judgment
• Thick-skinned, adaptable and able to remain calm under pressure
• Highly polished with exceptional communication skills and gravitas
• Naturally organised with meticulous attention to detail
• Confident managing senior stakeholders and demanding personalities
• Able to handle confidential matters with absolute discretion
• Thrives in an entrepreneurial, evolving environment where no two days are the same

This is an outstanding opportunity for a career EA seeking a deeply involved, fast-paced and intellectually engaging role at the heart of a highly regarded firm.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.