Executive Assistant - Temp to Perm

Job Description

A standout opportunity has arisen for a highly organised, proactive, and adaptable Executive Assistant to support a Chief Executive who is a true thought leader in their industry. Our client is a fast-growing and purpose-driven organisation focused on sustainability.

This organisation is mission-led with an ambitious agenda, they offer a collaborative, high-performing, and supportive team environment.

This role is best suited to an EA who thrives in a fast-paced setting, works as a true enabler and extension of their Chief Executive, enjoys working at a senior level, and is confident managing competing priorities with professionalism and discretion. There is so much opportunity to this role to include managing a small team of EAs, as such an EA with excellent emotional intelligence is essential. Due to the immediate need this is a temp to perm hire.

Key Responsibilities

• Extensive diary and inbox management for the Chief Executive
• Coordinating meetings across multiple international time zones
• Organising complex international travel arrangements
• Acting as a key liaison with internal teams and external stakeholders
• Supporting the planning and logistics of global events
• Preparing and collating documents, briefings, and presentations
• Managing contracts and administrative processes
• Processing expenses and invoices efficiently
• Providing broader operational and project support as the role evolves
• Preparing and taking ownership of the Board

About You

• Highly organised with exceptional attention to detail
• Proactive and able to anticipate needs
• Strong communication skills and confidence working with senior stakeholders
• Experienced in managing complex schedules and priorities
• Comfortable working in a fast-paced, evolving environment
• A collaborative team player with a positive, can-do attitude
• Prior team management experience

This is a fantastic opportunity to join a forward-thinking organisation making a real impact.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.