Executive Assistant to CEO - 6-month FTC

Job Description

We are recruiting for a highly central and impactful role, supporting the CEO, with adhoc support to the Senior Leadership Team assisting them to do their best work! Our client is a green energy firm.

We are seeking an EA for a 6-month fixed term contract, covering the EA who is on sabbatical. Our client has a strong culture; values work life balance and is seeking an EA who brings people together. The successful EA will be supporting the CEO, who founded the business and working closely with senior leaders and reporting into the People function, we are looking for an EA with great energy, has proven proactive, high-quality support experience and will keep the business running smoothly and leaders focused on what matters most. The preferred experience is an EA coming from a startup or small medium sized business background.

What you will be doing:

• Providing seamless executive support, including diary management, travel, expenses, and correspondence
• Coordinating leadership meetings, workshops and projects, including agendas, materials, and presentations
• Planning and delivering internal events such as leadership meetings and team-wide sessions
• Supporting inclusion, belonging and engagement initiatives across the organisation
• Managing team socials and helping launch new recognition and engagement programmes
• Maintaining key communication tools, mailing lists and SharePoint spaces
• Overseeing travel arrangements
• Supporting governance activities, including committees, risk meetings, and board preparation
• Assisting senior managers and committee chairs with effective monthly meetings
• Willingness to be involved on wider administrative or programme support as needed

Who we are looking for:

• Highly organised with exceptional attention to detail
• Proactive, adaptable, and comfortable working at pace
• Confident supporting senior leaders and managing multiple priorities
• A strong communicator with excellent written and verbal skills
• Naturally collaborative and people-focused, with a passion for engagement and inclusion
• Discreet, professional, and trusted with sensitive information
• Comfortable using digital tools such as Outlook, Teams, PowerPoint, and SharePoint
• Preferred prior experience is start-up and small medium businesses

This role would suit a highly organised, proactive, and people-focused individual who enjoys working at the heart of a fast-paced organisation and making a real difference behind the scenes.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.