Executive Assistant to CEO - London / Birmingham

Job Description

We’re looking for a highly capable, proactive Executive Assistant to support a dynamic and high-profile CEO within a respected professional and regulatory organisation. This is a pivotal role at the heart of the business, working in close partnership with the Chief of Staff to ensure the CEO’s time, relationships and priorities are managed seamlessly. If you thrive in fast-moving, complex environments and enjoy being a trusted right hand to senior leadership, this is an exceptional opportunity. You will provide first-class business and operational support to the CEO. You’ll manage a demanding and constantly evolving schedule, coordinate key internal and external engagements, and act as a trusted representative of the CEO across the organisation. You will be wherever the CEO is, with regular travel to the Birmingham head office. Hybrid working is available, but flexibility is essential.

Duties will include:

• Provide full executive support including complex diary management, meeting coordination, travel and itineraries.
• Act as a primary point of contact for senior internal stakeholders, building strong relationships across the organisation.
• Coordinate and attend key meetings: preparing agendas, taking minutes, and ensuring actions are captured and progressed.
• Manage and triage the CEO’s inbox, drafting communications and ensuring priorities are clear and followed through.
• Ensure high-quality briefing materials are prepared ahead of all meetings.
• Support delivery of operational and strategic initiatives alongside the CEO and Chief of Staff.
• Represent the CEO with professionalism, discretion, and credibility.

We are looking for:

• Significant experience as an Executive Assistant supporting senior leaders in a complex, fast-paced environment.
• Highly resourceful with excellent judgment, initiative and problem-solving skills.
• Exceptional organisational skills, accuracy, and attention to detail.
• Strong communication skills (written and verbal) and confidence engaging with stakeholders at all levels.
• High integrity, discretion and professionalism when handling sensitive matters.
• Resilient, adaptable and comfortable working with shifting priorities.
• Tech-savvy, data-literate, and confident working with new tools and systems.
• Willing and able to work flexibly and travel regularly.

Desirable:

• Experience within professional services, civil service or a regulatory environment.
• Project management skills.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.