Executive Assistant to Chairman

Job Description

An exciting opportunity has arisen for an experienced Executive Assistant to support a highly successful Chairman across multiple business interests within the industrial and automotive sectors.

This is a unique opportunity to work closely with a dynamic and accomplished executive who operates at the top of his field. Currently based in Monaco and relocating back to London in July, he requires a polished, highly organised and proactive EA who can provide seamless support across a varied and fast-paced remit.

The Role

This is a broad and hands-on position requiring exceptional organisational skills and the ability to manage multiple priorities with confidence and discretion. Acting as a trusted partner, you will provide high-level support across a range of executive, operational and administrative responsibilities.

Key responsibilities include:

• Complex diary and calendar management
• International travel, accommodation and logistics coordination
• Meeting scheduling and preparation
• Board administration and governance support
• Stakeholder management across internal and external contacts
• Event coordination
• Expenses management
• Reporting and presentation preparation
• Acting as a key point of contact on behalf of the Chairman

In addition, you will support with:

• HR administration, including onboarding and offboarding processes
• Employee records management
• IT coordination and liaison
• Office and facilities management
• Courier and post management
• Ad hoc projects and business support

About You

You will be a highly capable Executive Assistant with experience supporting senior executives in demanding environments. You will be comfortable working autonomously, anticipating needs and delivering a first-class level of support.

Key requirements:

• Proven experience supporting senior executives
• Outstanding organisational, planning and time-management skills
• Strong Microsoft 365 and Teams proficiency
• Excellent written and verbal communication skills
• A proactive, solutions-focused approach
• Ability to manage multiple priorities and deadlines
• Professional, discreet and adaptable

Package & Benefits

• £70,000–£75,000 salary
• 25 days' holiday plus public holidays
• Pension scheme with company matching contributions
• Company gym
• Cycle-to-work scheme
• Employee discounts
• 37.5-hour working week

Location

Based in Knightsbridge, London, with occasional travel as required.

Start Date: ASAP

This is an outstanding opportunity for a high-calibre Executive Assistant seeking a varied and fast-paced role supporting an influential Chairman. The successful candidate will become a trusted partner, playing a key role in ensuring the smooth running of multiple businesses while gaining exposure at the highest level of leadership.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.