Executive Assistant to Director - Family Office

Job Description

My client are an UHNW Family Office near Mayfair, who have a Real Estate and hotel business. Looking for a solid EA to support a Director, who is a Family member and needs utmost discretion and confidentiality. This is a traditional role which includes liaising with stakeholders and board members. This role is office based with 1 day WFH. Wonderful and friendly office environment, team of 50 people.

Ideally, you will have worked within a similar Family office environment or have experience within Real Estate/ Property.

Duties will include:

• Proactively manage the projects and liaise with relevant point of contacts for updates.
• Act as a liaison between the Director and internal/external stakeholders.
• Screen and prioritise emails, calls, and other communications on behalf of the Director.
• Proactively manage the contact database for the Director.
• Handle confidential personal and corporate information with discretion and professionalism.
• Effectively manage various files (paper + electronic), databases, guest lists, spreadsheets and memberships subscriptions.
• Create and edit presentations.
• Schedule appointments and facilitate meetings and ensure the Director has all the relevant resources for the meetings.
• Take minutes at relevant meetings and ensure all actions are being followed up
• Coordinate and manage the bookings, reservations and travel itineraries.
• Collect and deliver items as and when required by the Director.
• Manage budget and process invoices.

The ideal candidate will have:

• Excellent administration experience with a methodical approach and strong work ethic.
• A collaborative mindset and a strong team player.
• Confident communication and interpersonal skills.
• Attention to detail and strong organisational skills.
• Ability to present written information clearly and logically
• Ability to use initiative and work effectively as an individual and as part of a team
• Ability to prioritise work appropriately and multi-task.
• Hard working and proactive with the ability to follow instructions and work to deadlines
• Good IT skills – fluent in Microsoft Word, Excel.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.