Executive Assistant to Founder - Exclusive Search

Job Description

We are partnering exclusively with a highly successful, London-based Founder to appoint an exceptional Executive Assistant in a pivotal, one-to-one support role.

This is a rare opportunity to step into a high-trust, high-impact position at the centre of a fast-scaling international group spanning commodities, financial markets, industrial operations, and philanthropy.

The Opportunity
Our client leads a privately held global group with operations across the UK, Singapore, India, and the Middle East. With multiple business lines and significant growth underway — including new UK launches and a hedge fund conversion — the need for a first-class EA has become critical.

This is not a traditional EA role. It is best suited to someone who operates as a true extension of the Principal: highly proactive, commercially aware, and comfortable supporting both business and private matters with absolute discretion.

The Role
Acting as the Founder’s right hand, you will:

• Manage a complex, international diary across multiple time zones
• Coordinate intricate global travel and logistics
• Draft and manage sensitive correspondence across business and private matters
• Support philanthropic initiatives and external engagements
• Oversee elements of private office and family-related administration
• Exercise sound judgement and make decisions on the Founder’s behalf

You will be trusted with highly confidential information and expected to operate with maturity, precision, and independence.

The Profile
We are seeking candidates who:

• Have worked in a similar EA or private office role
• Have supported a Founder, HNWI, or senior executive in a one-to-one capacity
• Demonstrate strong tenure and stability in previous positions
• Have experience managing international schedules and travel
• Are confident handling sensitive and complex information across both business and private matters

Backgrounds of particular interest include:

• Family offices
• Hedge funds / asset management
• Private equity
• Founder-led businesses
• Private banking or UHNW client environments

Personal Qualities
Successful candidates will be:

• Proactive and solutions-oriented
• Calm under pressure in a fast-paced environment
• Highly discreet and emotionally intelligent
• Organised but adaptable
• Comfortable pushing back and protecting the Principal’s time
• Polished and professional, with a natural, low-profile style

Package

• £60,000–£80,000 base salary (dependent on experience)
• Discretionary bonus
• 25 days’ holiday + bank holidays
• Pension
• Fully office-based in London (near Marylebone)
• Working hours: 8:00am – 5:00pm

Ideally suited to candidates who are immediately available, although those with a notice period will be fully considered.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.