Executive Assistant to MD’s - Investment

Job Description

A global investment company with a small, high-performing London office is seeking an experienced Executive Assistant to support two Managing Directors.

The environment is informal and entrepreneurial, with a strong preference for candidates who have worked in fast-paced, less structured businesses rather than highly corporate settings. A hybrid working model is in place with offices in the West End.

Key Duties

• Complex diary management across multiple time zones
• Coordinating international travel, including last-minute changes
• Booking restaurants, events, and personal appointments
• Managing inboxes and prioritising correspondence
• Scheduling meetings with investors, stakeholders, and external contacts
• Preparing itineraries and briefing documents
• Handling ad hoc personal requests and errands
• Supporting with networking arrangements and travel planning
• Liaising with internal and external stakeholders on behalf of the MDs

The Ideal Candidate

• Proven experience supporting C-suite executives
• Able to operate effectively in a fast-paced, start-up-style environment
• Highly organised, proactive and resilient
• Confident managing strong personalities and shifting priorities
• Practical, solutions-focused with strong attention to detail

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.