Executive Assistant to Senior Executives

Job Description

We are seeking an experienced Executive Assistant to support two senior executives within a fast-paced, global organisation operating across the sports, media and entertainment space. The environment is dynamic, high-profile and requires someone confident working at pace with senior stakeholders and complex schedules.

This is a varied and demanding EA position providing full executive support at senior level. You will be responsible for ensuring the smooth day-to-day running of diaries, meetings, travel and administrative priorities across multiple stakeholders.

Key responsibilities include:

• Complex diary management across multiple time zones
• Coordinating meetings, calls and agendas, including virtual and in-person arrangements
• International travel planning and itinerary management
• Preparation of briefing materials and meeting documentation
• Expense and invoice processing
• Maintenance of organised digital and physical filing systems
• Ad hoc personal and professional support as required
• General administrative and coordination support to ensure operational efficiency

About You
We are looking for a highly experienced Executive Assistant with at least 5 years’ experience supporting senior leaders in a fast-paced, media, entertainment or similarly dynamic environment.

You will be:

• Exceptionally organised with strong diary and scheduling experience
• Calm under pressure, adaptable and confident managing changing priorities
• Discreet, professional and trusted with confidential information
• A strong communicator with excellent attention to detail
• Proficient in Microsoft Office (Outlook, Word, PowerPoint)
• Proactive, resourceful and comfortable working independently
• Flexible with a collaborative and positive approach

This is a high-profile, fast-moving role suited to someone who thrives in a demanding environment and enjoys being a key part of a senior leadership team.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.