Executive Assistant to support CEO - Family Office

Job Description

Ideally February start date!

5 days a week in the office

An exceptional opportunity has arisen for a highly capable Executive Assistant to support the CEO of a privately owned, family-run Real Estate Firm / Family Office, backed by an UHNW family. Based in beautiful offices in Mayfair, this is a varied, trusted role combining high-level business support with full personal assistance.

This position would suit a proactive, down-to-earth EA who thrives in a fast-paced, detail-driven environment and enjoys being the lynchpin of both professional and personal operations.

You will act as a true right-hand to the CEO, managing everything from complex diaries and international travel to property oversight and personal logistics, while also supporting the smooth running of the office and wider team.

Key responsibilities include:

• Comprehensive diary and inbox management
• Full meeting coordination, preparation, minute taking and action tracking
• Acting as a key point of contact internally and externally, ensuring exceptional service at all times
• Managing the CEO’s properties, vehicles, repairs, maintenance and utilities
• Overseeing house renovations, repairs and insurance (including artworks)
• Organising MOTs, servicing and vehicle logistics for the family
• Handling personal tasks such as shopping, restaurant bookings and passport renewals End-to-end travel management (business and personal), including visas, itineraries and agendas Maintaining accurate filing systems and databases
• Event coordination for both internal and external stakeholders Preparing monthly expense claims
• Assisting with reports and presentations

About You

• Proven experience as an EA supporting at CEO/Principal level, ideally within a family office, real estate or professional services environment
• Highly organised, discreet and service-focused
• Confident managing both business and personal affairs
• Strong communicator with a warm, personable and down-to-earth approach
• Able to juggle multiple priorities with calm efficiency

This is a rare opportunity to join a business at a pivotal moment of growth, with real influence and visibility from day one. If you enjoy being trusted, relied upon and genuinely making a difference behind the scenes, this is an exceptional EA role with long-term potential.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.