Executive PA - (14-Month Maternity Cover) - Insurance

Job Description

Location: City of London
Contract: Fixed-Term (14 Months)
Working Pattern: Hybrid

Our client, a leading specialist insurer within the London insurance market, is seeking an experienced Executive Personal Assistant to join their team on a 14-month fixed-term maternity cover.

This is an excellent opportunity to support senior executives in a fast-paced, collaborative environment, providing first-class administrative and organisational support to ensure the smooth running of the Executive team's day-to-day operations.

The Role

As Executive PA, you will provide comprehensive support to senior executives, managing complex diaries, coordinating meetings, preparing agendas and minutes, organising travel, handling confidential correspondence, and assisting with corporate events and executive administration. Working closely with the wider Executive Assistant team, you'll play a key role in supporting business operations and maintaining the highest standards of professionalism.

Key Responsibilities

• Extensive diary and inbox management.
• Coordinate executive and underwriting meetings, including agendas, meeting packs, minute taking, and action tracking.
• Prepare reports, presentations, and professional correspondence.
• Arrange UK and international travel, accommodation, and itineraries.
• Process executive expenses.
• Organise corporate hospitality, events, and executive away days.
• Maintain SharePoint documentation and filing systems.
• Provide proactive administrative support to the Executive team.

About You

• Proven experience supporting senior executives as an Executive Assistant or Personal Assistant.
• Exceptional organisational and multitasking skills.
• Excellent written and verbal communication.
• Strong Microsoft Office skills (Outlook, Word, Excel, and PowerPoint).
• Experience taking minutes and coordinating senior-level meetings.
• Highly professional with excellent attention to detail and complete discretion.
• Previous experience within the London insurance market or financial services is advantageous.

What's on Offer

• £60,000–£65,000 salary
• Bonus
• Excellent benefits package
• Hybrid working
• Opportunity to join a highly regarded organisation within the London insurance market.
• A varied and rewarding 14-month maternity cover, working closely with senior leadership in a collaborative environment.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.