Hybrid Executive and Personal Assistant

Job Description

We are seeking a highly capable Executive and Personal Assistant to provide critical support to an executive who runs a secondary summer education business and is an advisor to investors and privately owned companies. This role demands a detail-oriented and resourceful professional who can seamlessly manage both professional and personal administrative responsibilities. The ideal candidate is proactive, organized, and thrives in a dynamic environment where priorities shift quickly.

Key Responsibilities

Executive Support:

• Coordinate summer program logistics with select UK universities, ensuring smooth program planning, execution, and timely responses.
• Assist, as needed with summer program running and maintenance in 2025
• Manage complex scheduling and calendar coordination across multiple time zones
• Liaison between the executive and clients
• Assist with client onboarding
• Draft and polish correspondence, reports, and other client-facing materials.

Personal Administration:

• Manage personal appointments, scheduling, and correspondence.
• Handle personal errands and tasks.
• Oversee household administrative tasks.
• Proactively anticipate personal and professional needs

Key Qualifications:

• Experience as an Executive or Personal Assistant, preferably supporting a senior consultant, entrepreneur, or executive.
• Exceptional organizational and multitasking skills
• Strong written and verbal communication skills.
• Proficiency in productivity tools (e.g., Microsoft, Google Workspace) and familiarity with CRM or project management software.
• Ability to maintain strict confidentiality and discretion.

Attributes:

• Proactive, self-motivated, and solution-oriented mindset.
• High attention to detail and strong follow-through.
• Flexible and adaptable to changing priorities in a hybrid working environment.
• Professional demeanor with a "no-task-too-small" attitude.

What’s on Offer

• Competitive salary with opportunity for annual performance-based bonus)
• Flexibility to balance remote work and in-person support (average 1–2 days per week).
• Flexible Holiday

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors.

We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.