Junior Private Personal Assistant - Family Office in Mayfair

Job Description

We are looking for a proactive, discreet, and highly organised Junior Private Personal Assistant to support an existing senior EA within an UHNW family. The position is primarily focused on assisting a leading figure in the art world with a high-public profile and philanthropic presence.

The ideal candidate will be astute, personable, and a self-starter, with exceptional written and verbal communication skills, and a natural flair for getting things done efficiently, promptly, accurately and with care.

Duties

• Provide day to day support to the current EA
• Assist with tasks relating to involvement in a major art institution, including scheduling, correspondence, and event support
• Maintain and update social media accounts (Instagram and LinkedIn)
• Maintain and update contact databases and master list
• Keep office in order through filing and general organisation
• Support diary management, ensuring appointments and commitments are clearly tracked and updated
• Provide ad-hoc support and research as requested by the EA or family member
• Offer administrative and logistical help for philanthropic projects
• Assist with children’s affairs, including school coordination, activities, and logistics
• Support in planning and booking complex global travel, including flights, accommodations, visas, and itineraries
• Assist with event planning
• Liaise effectively with household staff, vendors, and third-party service providers
• Be available out of hours, including occasional weekend contact, to support urgent or time-sensitive needs
• Manage mail and deliveries
• Personal shopping
• Assist with domestic matters

Skills

• Degree educated
• Previous experience in a family office/private household is advantageous
• Excellent written and verbal communication skills
• Highly organised, proactive, and detail-oriented
• Comfortable managing a wide variety of tasks in a dynamic environment
• Flexible and resilient, with a calm, solutions-focused approach
• Discreet, trustworthy, and professional in all interactions
• Strong digital literacy, including Microsoft Office and social media platforms
• Interest or background in the art world is advantageous

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.