Office Assistant – London (Soho)

Job Description

We are working with a prestigious, fast-growing investment firm to find an exceptional Office Assistant to join their London team.

This is a rare opportunity to step into a highly visible, fast-paced role at the heart of a close-knit office, with clear progression into Office Manager and broader operational leadership.

The Role

You will play a key role in ensuring the smooth day-to-day running of the office while delivering a first-class experience for guests and colleagues.

Responsibilities include:

• Acting as the first point of contact for visitors, providing a polished and professional welcome
• Managing meeting rooms, calls, post, and office presentation
• Coordinating catering, events, and team hospitality
• Overseeing office supplies, facilities, and external contractors
• Supporting onboarding and wider team operations
• Handling ad hoc requests with discretion and efficiency

The Candidate

Our client is looking for someone who is:

• Professional, warm, and highly organised
• Discreet and trustworthy
• Calm under pressure and adaptable
• Proactive with strong attention to detail
• Tech-savvy and a collaborative team player

Requirements

• Minimum 1 year of relevant experience
• Strong communication skills
• Proficiency in Microsoft Office

Package

• Competitive salary
• 25 days’ holiday
• Private health insurance
• Pension scheme

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.