Office Coordinator - Asset Management

Job Description

We are looking for a professional, confident, calm Office Coordinator to join a highly impressive and well-known asset management firm in Covent Garden. Working in a boutique-sized firm, you will be the go-to person and ensure the smooth running of the office and reception desk. We are looking for someone who wants to go above and beyond the Receptionist role to support their Office Manager by relieving them of some of their duties, including fire warden and facilities. They are a firm that truly values its employees and offers incredible benefits, so you don’t want to miss out.

If you have 2-4 years of front-of-house and office coordination experience, ideally in financial services or a professional services environment, please apply today.

Key Tasks will include:

Reception Duties

• Manage reception, delivering a professional front-of-house experience, welcoming visitors, employees, suppliers, and external partners.

• Handle incoming calls, enquiries, postal correspondence, deliveries, courier requests and all other office logistics

• Coordinate meeting rooms and ensure the Front of House area is maintained to a high standard

• Assist in organising refreshments for client lunches and meetings

• Act as the main point of contact for all office-related matters.

Office Coordinator Duties

• Coordinate the day-to-day running of the London office, ensuring workspaces, meeting rooms, and communal areas are consistently well-maintained, stocked, and operational.

• Coordinate and distribute of daily lunch provisions.

• Coordinate office cleaning, maintenance, repairs, and external suppliers, while carrying out visual health & safety checks to maintain a safe and compliant workplace.

• Monitor office-related expenses, support invoice processing and record keeping,

• Assist with broader facilities and office management responsibilities as required.

• Provide administrative support to the wider business as required.

Experience and Personality

• 2-4 years of front-of-house and office coordination experience, ideally in a financial services or professional services environment
• Good interpersonal skills.
• Willingness to take responsibility and use initiative.
• Professional yet welcoming
• Reliable and flexible
• Strong administrative skills
• Good working knowledge of Excel and Word.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.    

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.