Office Manager – Financial Services - Green Park

Job Description

A highly successful Financial Services organisation based near Green Park is looking for a highly efficient Office Manager to come on board and join growing team, this is a key role in the business, and you will be the ‘heart and soul’ of the team, responsible for ensuring that everything runs smoothly and your colleagues have everything they need. Working closely with business-critical teams this is a varied and interesting position that requires someone with a flexible, proactive and supportive approach.

Responsibilities

• General office management duties including office maintenance, meeting room management and conference call facilitation, hot desk administration, supplies and stock management of office supplies, monthly office social events etc
• IT - upkeep of the equipment, including the required safety checks, liaising with contractors as required
• Facilities - effective running of facilities contract services, including building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services, and new suppliers.
• Health and Safety - Assist/coordinate relevant Health & Safety with all staff as necessary
• Moves and project coordination
• Manage the landlord relationship
• Event management and marketing
• Travel Management – assist with ad-hoc travel booking requirements

Skills, experience & knowledge

• Demonstrable experience in office management in a corporate environment
• Hospitality experience is a plus
• Excellent interpersonal skills with a proven ability to work collaboratively.
• Strong oral and written English skills
• Excellent organisational and time management skills
• Friendly individual able to take initiative
• Used to multitasking with the ability to remain calm and focused under pressure
• Able to work in a fast-paced environment and meet deadline

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.