Job Description

The most brilliant opportunity has come up for an ambitious second jobber who loves sports! Working for a truly lovely entertainment company, you will be joining their buzzy office, supporting the dynamic MD with PA duties and aspects of Office Management. There is huge variety within this role, you will be involved with event coordination, with opportunity to host some of the events yourself! The right candidate will be confident and super personable.

Duties will include:

• Diary management to include booking meetings in person/teams
• Inbox management
• Taking minutes as required, drafting correspondence
• Completing expense claims
• Filing
• Booking and arranging travel, transport and accommodation
• Arrange team away days and be present to coordinate and support on the day
• Ad hoc personal errands as and when required
• Answering the telephone, directing calls to relevant staff members. Taking messages where the staff member is unavailable and ensuring these messages reach them.
• Keeping office documents, spreadsheets & staff lists updated
• Meeting and greeting guests, making them feel welcome.
• Maintaining meeting room booking arrangements.
• Setting up rooms for meetings and offering drinks to visitors before and during the meetings.
• Clearing down rooms after meetings.
• Collect, open and distribute the mail as well as sending out the mail at the end of each day.
• Maintain the smooth running of the office. Proactively sorting out any issues, ordering stationary, water, coffee etc.

Experience required for the role:

• Enjoys speaking and dealing with people.
• Good ability to organise workload
• The ability to be proactive in problem solving
• Strong IT skills, including Word, Excel and Outlook
• Educated to GCSE standard, including Maths and English.
• Any previous admin or reception work is an advantage
• Trustworthy & reliable
• Able to work well in a team

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.