Job details

Job Description

We have a lovely Executive Assistant opportunity to work for a Boutique creative agency in Battersea. They are a hugely successful company with a family feel, looking for an all rounded team player! The role supports an inspiring Co-Founder with her day to day needs.

As they are a small company, the role is varied and you will get involved with Office Management and HR. You must be confident speaking to people at all levels and very proactive!

They are a sociable team, good fun and really friendly.

Hybrid working in place.

Duties will include:

• Manage diaries for Directors
• Keep Directors on track
• Respond to emails on Director’s behalf and manage when they’re on holiday
• Act as a point of contact between Directors and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Personal tasks for the Directors
• To supervise and oversee the management of maintenance and purchasing, automating as much as possible
• Risk assessment management
• Organising PAT testing bi-annually
• Organising fire extinguisher servicing annually
• Display Screen Equipment forms filled out with staff annually
• Holiday booking and checking that handover notes are always prepared
• Training arrangements and personal record keeping internally and with the IPA
• Staff preview (appraisal) record to ensure they are always done at the correct time
• Staff benefits and liaison with financial services supplier
• Coaching staff on SMART goals for previews
• Managing and delivering inductions
• Grievances, disciplinary action in conjunction with Peninsular
• Manage recruitment
• Maintain all HR records

The ideal candidate will:

• Have solid PA/ EA experience on their CV
• Have an eye for detail
• Be a fast learner and not afraid to learn about new systems and processes
• Be tech savvy
• Be a team player, friendly and social!

Diversity is an integral part of all that we do at Bain and Gray. We strive to source the best candidates with the most relevant experience, regardless of race, age, gender identity, sexuality, religion, or disability. To us, being industry leaders, is synonymous with being a champion for EDIB.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.