PA / Office Administrator / Office Manager

Job Description

We’re working with a values-driven alternative legal services provider that partners with some of the UK’s top law firms and in-house legal teams. They specialise in placing high-quality lawyers and paralegals at short notice — and they’re just as committed to social mobility, providing training and qualifications for individuals from under-represented socio-economic backgrounds.

This is a really lovely, varied role in a fast-growing, collaborative business (around 30 people in London and 12 in Manchester). The company was acquired last year and is continuing to scale — while staying true to its values: Trusted. Human. Entrepreneurial.

The role

They’re looking for a proactive, organised and high-energy PA / Office Administrator to support the CEO, Senior Leadership Team and day-to-day office operations.

You’ll be the glue that keeps everything running smoothly — from diary management and SLT meetings to office coordination, events and HR admin. If you love variety, take pride in detail, and enjoy being at the heart of a business, this one’s for you.

What you’ll be doing

• Acting as Executive Assistant to the CEO (diary, inbox, meetings, travel)
• Coordinating SLT and company meetings, including minute-taking
• Managing internal communications with professionalism and discretion
• Overseeing office operations — facilities, suppliers, IT setup, visitors, post
• Supporting onboarding, compliance, right-to-work and screening checks
• Assisting with internal and external events, team initiatives and wellness programmes
• Providing HR administration support (contracts, offer letters, documentation)

What they’re looking for

• 2+ years’ experience as a PA, EA or Office Administrator
• Strong attention to detail and ability to juggle multiple priorities
• Confident communicator with a positive, can-do attitude
• Comfortable working with senior stakeholders
• Tech-savvy (Google Workspace, Slack, office IT)
• Discreet, trustworthy and solutions-focused

Energy, mindset and cultural fit matter just as much as experience.

Why join?

• £50,000 salary + strong benefits
• Hybrid working with a vibrant Holborn office
• 25 days holiday + bank holidays + birthday leave
• Private healthcare
• £200 annual development budget
• £200 home office allowance
• Enhanced parental leave & nursery benefits
• Cycle to work scheme
• Subsidised staff restaurant
• Access to Mishcon de Reya Learning Academy events
• Be part of a genuinely purpose-led, people-first business

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.