Part-Time Office Administrator - Real Estate

Job Description

We are seeking an experienced Office Administrator on behalf of a boutique real estate investment and asset management business with a portfolio of urban industrial and retail properties across Greater London and the South East.

This is a key operational role within a small, professional team, supporting senior management and ensuring the smooth day-to-day administration of the business.

Key Responsibilities

• Processing invoices, coordinating approvals, and preparing online payments across multiple entities
• Managing utilities and business rates, including change-of-tenancy administration
• Maintaining accurate records across Xero, Re-Leased, and Monday.com
• Managing incoming and outgoing post, together with electronic and physical filing systems
• Liaising with suppliers, service providers, and tenants on administrative matters
• General office management, including facilities and office supplies
• Supporting company filings, reporting, and correspondence
• Welcoming visitors and coordinating meetings

Candidate Profile

Essential:

• Previous experience in an Office Administrator or similar operational support role
• Strong Microsoft Office, Teams, and Office 365 administration skills
• Experience using accounting software, ideally Xero
• Excellent attention to detail, particularly in financial administration
• Organised, reliable, proactive, and able to work independently

Desirable:

• Experience with Re-Leased or similar property management software
• Previous experience within real estate, property management, or professional services

Working Pattern

• Part-time: 3–5 days per week
• Minimum of 3 days per week office-based

Salary: £40,000–£50,000 FTE (pro rata), depending on experience

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.