Job details

ASAP
Start Date

Part-Time PA for Private Family Office

Reference:
VB16013
Location:
London, South
Job Type:
Part-time
Salary:
£40,000 - £45,000 pro rata (£20,000-£22,500)
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To apply for this job please email your CV to info@bainandgray.com quoting the job reference. If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

Private family office based in Southwest London is looking for a high quality PA to come on board to support Principles and wider team in a part-time capacity.

This role will require 4-5 hours a day, Monday – Friday and a lot of flexibility will be offered. This role will be mainly organisational and responsible for managing the family’s calendars and scheduling. Ideal candidate will have worked in a private capacity previously, be flexible with a positive can do approach and know exactly what is required to support at this level. Confidentiality and discretion essential!

Administrative Duties:

  • To be responsible for complex diary and scheduling management
  • To be responsible for creating and maintaining effective electronic and hard copy filing systems including the development and maintenance of all contact databases.
  • Arrange and support input into meetings by the preparation and dissemination of appropriate documentation.
  • Providing support to the Employer in personal tasks.
  • Providing administrative support to other members of staff, including diary management, travel and accommodation booking, and monthly expense claims.
  • Reminding the Management of important tasks and deadlines.
  • Liaising with staff and suppliers.
  • To ensure that the administrative procedures are adhered to.

Diary and Scheduling:

  • To ensure the weekly schedule is done in due time and disseminated to all relevant people.
  • To be responsible for the management of all the Family’s diaries, electronic and paper, ensuring they are kept up-to-date at all times to prevent missed entries and meeting clashes.
  • Booking and arranging transport including flights, taxis, drivers, trains, private planes.

Financial Management:

  • To pay bills and keep accurate recording sheets.
  • Recording and submitting monthly expense claims.

Project Management:

  • To be involved in projects as required. To deliver specific tasks to contribute to projects in a timely fashion, ensuring all necessary follow up is progressed to enable timely response to deadlines where appropriate.

Diversity is an integral part of all that we do at Bain and Gray. We strive to source the best candidates with the most relevant experience, regardless of race, age, gender identity, sexuality, religion, or disability. To us, being an industry leader is synonymous with being a champion for EDIB.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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