Personal Assistant – Family Office

Job Description

A highly successful and dynamic UHNWI is seeking an exceptional Private & Business PA to join their established Family Office in North West London. This is a true right-hand role supporting across both business and personal affairs in a fast-paced, ever-changing environment. The role will be 5 days a week in the office.

The successful candidate will be polished, highly organised and naturally ten steps ahead, with the ability to operate seamlessly across multiple time zones and priorities. This is a demanding but hugely rewarding opportunity for someone who thrives under pressure and enjoys being at the centre of a busy and entrepreneurial lifestyle.

Responsibilities include but aren’t limited to:

• Coordinating high-volume global travel, often at short notice, including private travel arrangements, visas, itineraries and ground transportation
• Extensive diary and inbox management across complex international schedules
• Overseeing private affairs, including properties, household matters and lifestyle management, including gifting and personal shopping
• Liaising with household staff, nannies, chauffeurs
• Handling confidential matters with absolute discretion and professionalism
• Oversee and support on both commercial and residential property developments/renovations
• Carrying out research, investment administration and meeting preparation

Candidate requirements:

• Proven experience supporting a UHNWI or senior executive within a Family Office, private office or entrepreneurial environment
• Calm, resilient and solutions-focused under pressure
• Highly discreet with exceptional emotional intelligence
• Able to anticipate needs and operate proactively with minimal direction
• Impeccable attention to detail and organisational skills
• Strong written and verbal communication skills
• Flexible, committed and accustomed to a 24/7 mindset when required
• A polished and professional ambassador at all levels

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.