Personal Assistant / Private

Job Description

We are seeking a discreet, trustworthy, and highly detail-oriented candidate with a proactive, can-do attitude who is willing to roll up their sleeves to support a (HNW) principal with her personal affairs. This role will be primarily based out of the London office, with the possibility of working from the principal’s property in London one day per week and occasional travel to her property in Italy. Ideally, the candidate should be based in London to be available for errands as needed.

Previous experience in a similar PA role is essential, and a background in property management, design, or fashion would be a strong advantage as well as a European language (Italian, French, Spanish)

The Role

• Arrange flights, visas, accommodation, and excursions.
• Maintain personal accounts, pay invoices and bills, and handle related paperwork and administration.
• Conduct research on wellness retreats, holiday destinations, and various products or services.
• Manage domestic staff, salary payments, maintenance, and coordinate with external contractors.
• Communicate with architects, designers, and project managers for three international properties, providing regular updates to the principal.
• Oversee online orders, returns, domestic support, restaurant bookings, and food deliveries.
• Run errands as required.
• Book personal appointments, manage correspondence, and schedule meetings.
• Screen and prioritise calls, inquiries, and invitations, ensuring timely responses.
• Work with the Executive Assistant to keep the central calendar updated and align travel plans.
• Manage the principal’s extensive art and antique collection, keeping detailed records of items, purchase orders, and their locations.
• Catalog the principal’s wardrobe in a centralised system for easy access.
• Organise private events, dinners and logistics.
• Handle basic IT troubleshooting, set up devices, and manage online accounts.
• Digitalise and organise important personal documents such as passports and property deeds.
• Keep track of household supplies and reorder when necessary.
• Purchase and manage gifts for birthdays, holidays, and special occasions.
• Manage subscriptions to services and memberships.

Benefits and Details

• Standard hours are 9am – 6pm, with flexibility required
• 25 days of annual leave, plus bank holidays
• Private healthcare coverage
• Subsidised gym memberships
• Company pension plan
• Life insurance (Death in Service benefit)
• Hybrid working
• Cycle-to-Work scheme
• Performance-based discretionary bonus

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment throughout London. 

Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.