Personal Assistant / Project Coordinator

Job Description

A brilliant architecture firm based in impressive offices in the City, are seeking a solid PA to join their very social and fun team! This is a wonderful company to work for, they have a great culture in place and work on some amazing projects, all over the world. This role supports 2 Directors with PA duties plus support across the projects they are working on.

The ideal candidate will show longevity in roles on their CV and will be proactive, hugely organised and able to just get it done.

Duties will include:

• Heavy diary management
• Global travel bookings
• Coordinating client meetings
• Design team meetings and other project related meetings on behalf of the project team
• Book meeting rooms, catering/refreshments, AV/IT requirements and notify reception of all attendees/office visitors.
• Inbox management, drafting responses on principals behalf
• Process Director’s timesheets
• Be the point of contact for clients and project related calls
• Coordinate site visits for clients/contractors.
• Arrange/coordinate tours in conjunction with the Communications team
• Process incoming and outgoing post for project team
• Agree correspondence protocols with your support team

The ideal candidate will:

• Have good organisational skills and be able to efficiently multi-task
• Excellent attention to detail
• Have good communication skills both verbal and written
• Havev a flexible and adaptable approach
• Ability to check own and other’s work
• Ability to manage conflicting priorities
• Positive approach with a “can do” attitude
• Have a confident, friendly, approachable, and professional manner
• Discrete

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.