Personal Assistant - Property

Job Description

Our client, a leading name in property, is seeking a Personal Assistant with light touch Office Manager duties to join their busy private office, supporting a Managing Director while playing a key role in the smooth day-to-day running of the business.

This is a varied, fast-paced role that combines executive support, office management, and administrative assistance across finance and wider business operations. The successful PA will be a proactive self-starter who enjoys taking ownership, thrives in a collaborative environment, and is happy to get involved wherever needed.

This is a new role and due to the immediate need is a temp to perm opportunity, you will be working closely with the PA to the CEO in gorgeous offices in the heart of Mayfair.

Key Responsibilities

• Managing a busy diary, inbox, and meeting schedule
• Coordinating domestic and international travel, including detailed itineraries
• Preparing board reports, presentations, and key business documents
• Providing high-level administrative support to the Managing Director

• Overseeing the day-to-day running of a busy office
• Coordinating facilities management and liaising with suppliers
• Organising company events, meetings, and visitor hospitality
• Assisting with PR activity and press releases
• Supporting Health & Safety administration and compliance
• Liaising with IT support and managing office supplies and maintenance

• Processing invoices and expenses
• Coordinating meetings and providing administrative support to the wider team
• Assisting with ad hoc tasks including travel bookings, venue sourcing, research, and event coordination

About You

• Previous experience in a Personal Assistant or Team Assistant role
• Exceptional organisational and time management skills
• A proactive, hands-on approach with the ability to anticipate needs
• Strong communication skills, both written and verbal
• Excellent attention to detail and the ability to multitask effectively
• Confidence working with senior stakeholders
• A professional, flexible, and solutions-focused attitude
• Strong Microsoft Office skills and general IT confidence
• Please note this is an office-based role

This is an excellent opportunity for someone who enjoys variety, takes pride in keeping things running smoothly, and wants to become an integral part of a supportive and collaborative team.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.