Executive Assistant to Board

Job Description

Working pattern: Office-based, with some flexibility over time

A well-established and fast-growing construction business operating across Central London is looking for an experienced Executive PA to provide high-level support to four Executive Board members. This is a newly created role and a fantastic opportunity for someone who enjoys bringing structure, organisation and calm to a busy senior leadership team.

This is not a traditional PA role. The Directors have different working styles, priorities and levels of administrative support need, so we are looking for someone adaptable, resilient and confident enough to manage senior personalities with professionalism and discretion. The successful candidate will be able to hit the ground running, quickly understand how each Director works best, and help create more structure around diaries, meetings, communication and follow-up.

The role will include:

• Providing dedicated PA support to four Executive Board members
• Managing complex diaries, meetings and changing priorities
• Coordinating Board meetings, including agendas, papers, minutes and actions
• Acting as a central point of contact between the Directors, Heads of Department, clients and external stakeholders
• Preparing reports, presentations, correspondence and internal communications
• Arranging travel, accommodation, site visits and external meetings
• Supporting business reporting cycles, documentation and governance paperwork
• Improving administrative processes and helping bring consistency across the Board
• Handling confidential information with discretion and professionalism

The ideal candidate will have:

• Proven experience as a PA or EA supporting senior leaders, ideally at Board level
• Experience supporting multiple senior stakeholders at once
• Strong diary management, organisation and prioritisation skills
• Excellent communication skills, both written and verbal
• Confidence working with senior, demanding and varied personalities
• A proactive, solution-focused and resilient approach
• Strong attention to detail and the ability to stay calm under pressure
• Good Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams
• Experience within construction, property, engineering or a project-led environment would be helpful, but is not essential

This role would suit someone who is naturally organised, thick-skinned and confident in creating structure where it has not existed before. You will need to be comfortable challenging inefficiencies, keeping people on track and managing competing demands in a fast-paced environment. In return, you will be joining a successful, growing business with a strong family feel, working closely with the senior leadership team in a varied and highly visible role.

Previous experience within the construction industry, or a similar project-led environment, would be highly beneficial. Please apply today to be considered.

Bain and Gray are an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.    

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.