Personal Assistant to Chief of Staff - Finance

Job Description

We are seeking a highly organised and ambitious Personal Assistant to support their newly appointed Chief of Staff for a successful, high-growth scale-up in financial services. This is an exciting opportunity for a bright, capable, and proactive individual who wants exposure to a fast-paced executive office environment. You will play an important role in supporting the smooth day-to-day running of the executive office while gaining valuable experience working closely with senior leadership. If you are organised, detail-focused and eager to build your career in a dynamic business, this role offers excellent exposure and development.

Key Responsibilities

• Diary management and scheduling meetings
• Coordinating internal and external meetings, including booking rooms and arranging logistics
• Managing inboxes and responding to routine correspondence
• Taking meeting minutes and tracking follow-up actions
• Organising travel arrangements (flights, accommodation, itineraries)
• Processing expenses and maintaining records
• Supporting event coordination and team activities
• Maintaining organised filing systems (digital and physical)
• Acting as a first point of contact for queries and directing appropriately
• Providing general administrative support to ensure the executive office runs efficiently

What We’re Looking For

• Experience as a PA or in a team support role supporting a Director or at C-suite level in a scale up, start up or fast paced environment
• Ideally a graduate
• Confident interacting with senior stakeholders
• Strong organisational and time management skills
• Excellent attention to detail
• Clear written and verbal communication skills
• Proactive, reliable and professional approach
• Strong technical proficiency across Microsoft Office, AI and technology
• Comfortable handling sensitive information with discretion

This role suits a motivated and detail-oriented PA who wants exposure to senior leadership and the opportunity to grow within a scaling financial services business.

Benefits & Working Environment

• Annual performance bonus
• 30 days’ holiday + UK bank holidays
• Employee pension / employer contribution
• Salary sacrifice pension scheme
• Salary sacrifice nursery voucher scheme
• Private health cash reimbursement plan
• Employee Assistance Programme
• High-quality central London office
• Hybrid working (4 days in office)

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.