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Please note this role is based a fluent Spanish speaker
Location: Spain/ London
About the Role
This role exists to ensure the personal, household, and family domain of the CEO operates seamlessly, with a level of discretion, reliability, and anticipation that supports the CEO’s overall effectiveness.
The PA is responsible for managing the CEO’s personal life logistics end-to-end, allowing the CEO to remain focused and effective professionally. While closely connected to the CEO day-to-day, the PA operates in tight alignment with the Senior Executive Assistant, ensuring personal and professional schedules integrate smoothly without blurred responsibilities.
This is a high-trust, high-discretion role, requiring maturity, judgment, and strong interpersonal skills.
Core Responsibilities
Personal, household, and lifestyle management for the CEO and family, ensuring personal logistics are seamless and aligned with professional demands. Core Responsibilities: Managing household operations (property maintenance, service providers, staff coordination). Handling personal errands, health, and wellness logistics (appointments, medication, physiotherapy, etc.). Family coordination: organizing trips, events, gifts, and key personal milestones. Booking and managing personal and leisure travel; liaising with the Senior EA for overlapping scheduling. Managing confidential personal matters with complete discretion. Managing legal, and budget matters Providing occasional out-of-hours support for urgent or time-sensitive requests.
Profile & Experience
Strong Personal Assistant background, with prior experience supporting senior executives personally High discretion, trustworthiness, and emotional intelligence Exceptional organizational skills and attention to detail Adaptable, proactive, and calm under pressure Bilingual: English and Spanish (must)
Ownership Boundary
Owns all personal, household, and family-related matters. Reports directly to the Senior EA for alignment and visibility but maintains close contact with the CEO for day-to-day personal needs.
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.
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