Office Manager / Team Assistant

Job Description

A lovely position has come up working for boutique executive search firm located in beautiful offices just off Hanover Square. With a close-knit team, this is an exciting opportunity within a dynamic, high-performing environment. The firm works across fast-moving sectors including hospitality, travel, leisure, luxury brands, and more.

This role offers exceptional progression potential. It’s ideal for a bright graduate eager to develop strong research and business skills. Even if you’re not certain about a long-term career in executive search, the exposure you’ll gain—working with an impressive roster of clients—makes this an outstanding springboard into many industries.

What You’ll Be Doing Research & Insight

• Identifying potential target companies across multiple sectors
• Building long lists and mapping talent
• Preparing client report summaries
• Conducting research and producing candidate briefing documents
• Monitoring daily industry news and circulating insights internally

Administrative Support

• Managing office supplies and maintaining stock levels
• Assisting with meeting materials and preparation
• Providing general admin support including data entry, filing, and document creation
• Helping organise internal events and team meetings
• Supporting CRM development and business development activities
• Assisting with invoicing and basic account management

Office Coordination

• Ensuring the office remains tidy, welcoming, and professional
• Liaising with building management, cleaners, and suppliers to keep operations running smoothly

The Ideal Candidate

• A proactive, intelligent graduate with strong attention to detail
• Someone curious, motivated, and eager to learn
• Excellent communication and organisational skills

A team player who enjoys contributing to a positive office environment

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.