Studio Coordinator & PA

Job Description

A fabulous opportunity has arisen to join a specialist digital marketing business as a Studio Coordinator and PA. The team are incredibly fun, sociable and are very values led. They work closely together and genuinely believe in progression and in collaborating to achieve the best possible results. This role is newly created as the co-founder and team need someone to free their time up so they can focus on growing the business. This means, the incoming person will really be able to make the role their own.

We are looking for someone with a proactive attitude that can ride the wave of a growing business.

Each day will look different but a broad outline of duties includes:

• Front of House - Managing incoming guests, screening phone calls, ensure office space is tidy, scheduling in meeting rooms, looking after company inboxes
• General admin: invoicing, managing bank accounts, making payments, liaising with book keepers
• People & Culture – Onboarding new staff including organizing equipment etc., organising welcome gifts box, organising gift boxes for new clients, managing new employee data.
• Office management: Look after IT and equipment, manage repairs, managing office suppliers, merchandise, business cards and managing the relationship the office supplier
• PA – Inbox and calendar management for the co-founder, helping with projects, booking travel & researching
• Events and social media – Planning client and staff events, working closely with the marketing team

Candidate requirements:

• Minimum 1.5 years experience in a similar role
• Detail orientated
• Naturally driven to succeed and team orientated
• Hands on approach
• IT & Tech savvy

Apply now to avoid disappointment!

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors.

We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.