Job details
ASAP
Start Date

Team Assistant for Boutique Law Firm

Reference:
FM16510
Location:
Hybrid Working
Job Type:
Permanent
Salary:
£30,000 - £35,000
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Job Description

A brilliant Team Assistant position has come up, working for a very friendly, boutique law firm in St. Paul’s. This is a varied and interesting position, working closely with the Office Manager and supporting across the wider team.

This role includes a great mix of office manager duties as well as legal administration.

Candidates must have around 2 years experience working within a legal company or financial services. Attention to detail and being super organised is a must!

You are joining the most delightful team, who do regular team lunches and other fun perks! This is a hybrid role with 2 days to work remotely.

Duties will include:

  • Assist with the billing and accounting function e.g. invoicing, chasing debtors, taking payments via credit/debit card, keeping receipts and updating our accounting system to ensure the active clients are paying their invoices
  • Assist with liaising with firm’s accountant and bookkeeper as needed
  • Schedule client meetings and new client consultations for lawyers
  • Liaising with outside tech support as needed
  • Assist with ensuring the firm is following GDPR rules
  • Assisting with the firm’s HR function: keep personnel records up to date, organize staff reviews; arrange candidate interviews, manage staff holiday, manage staff requests for time off and organising training courses as required
  • Assist with organising monthly firm office lunch meetings; organizing induction programmes for new employees, sending the office handbook, liaise with our firm’s payroll clerk when setting up a new employee on payroll
  • Assist with managing firm licenses and insurance renewals, office lease renewals etc.
  • Assist with updating the firm office manual and handbook
  • Assist with planning and organising office meetings and office events such as birthday cake and Christmas party
  • Assist Office Manager with office management projects or research as needed

The ideal candidate will:

  • Be interested and keen to work within a successful law firm
  • Be hungry to learn and take on more
  • Have at least 2 years office admin experience
  • Have experience working for a legal company or Finance

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We area boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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