Team Assistant / Office Manager

Job Description

We are seeking an enthusiastic, friendly, and professional Team Assistant / Office Manager to join a vibrant Business Support team within a leading property consultancy.

The support team plays a pivotal role in the organisation, assisting Partners and Directors so they can focus on delivering exceptional advice and service to clients.

This is an ongoing temporary position - a fantastic opportunity to become part of a busy, sociable, and high-performing office environment.

Key Responsibilities

• Provide diary management support for the Director and wider team
• Meet and greet guests, ensuring a warm and professional welcome
• Maintain the smooth day-to-day running of the office, including managing deliveries and supplies
• Book, prepare, and clear down meeting rooms
• Set up new projects, including creating email and electronic folders and updating internal tracking sheets
• Scan, print, and distribute documentation as required
• Obtain relevant documents and mapping for reports
• Arrange conferences, seminars, and travel bookings
• Support invoicing and expenses processes
• Assist with social media and general communications
• Provide cover for PAs during periods of leave

This role provides support across the entire office, offering excellent exposure to a wide range of projects.

You’ll be joining a dynamic and highly successful team that delivers prestigious projects! If you are proactive, team minded individual looking for a step up, this opportunity is second to none.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. 

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.