Team Coordinator - Executive Search

Job Description

We're working with a highly regarded boutique executive search firm with offices in London and New York. Specialising in senior-level appointments across financial services and fintech, they partner with some of the most innovative and influential organisations in the market.

They are looking for a Team Coordinator to join their London office and become a key part of a collaborative and high-performing team.

This is a role for someone who loves keeping things organised, enjoys variety, and takes pride in making sure everything runs smoothly behind the scenes. Supporting a team of consultants, you'll play a central role in coordinating schedules, managing logistics, welcoming clients and candidates, and helping create a seamless office experience.

No two days are the same, but responsibilities will include:

• Coordinating domestic and international travel arrangements
• Managing busy and ever-changing diaries
• Organising meetings, conference rooms, and off-site events
• Proactively identifying and resolving scheduling conflicts
• Maintaining CRM records, including logging external meetings and updating contact information
• Tracking business development activity and supporting the wider team with administrative coordination
• Arranging lunches and refreshments for client and candidate meetings
• Processing expenses and managing receipt submissions
• Welcoming guests and ensuring a professional and positive visitor experience
• Supporting the day-to-day running of the office, including meeting room management, supplies, catering, and general office coordination

About You

• 3+ years' experience in an administrative, coordination, or team support role
• Experience supporting senior stakeholders in a fast-paced environment
• Previous experience within executive search, consulting, professional services, financial services, or another corporate environment is highly desirable
• Exceptionally organised with strong attention to detail
• Comfortable managing multiple priorities and changing demands
• Professional, personable, and confident interacting with individuals at all levels, including senior executives and C-suite stakeholders
• A natural problem solver who enjoys being the person people rely on
• Interested in technology and AI tools that can help improve efficiency and ways of working

If you're a highly organised Team Coordinator who enjoys working with people, thrives in a busy environment, and loves being at the heart of a team, we'd love to hear from you.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment across London.  Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.