Team Executive Assistant – FTC

Job Description

We have a fantastic opportunity for a PA to join a highly regarded property investment company in the West End. This is a maternity cover – of up to 12 months so will suit a candidate who is not on notice and is available to start in May.

Based in stunning open-plan offices in Mayfair, complete with an on-site gym. The team works together in the office Monday–Thursday, with Fridays from home.

They have a wonderful culture in place, from regular drinks to summer trip away – they are super collaborative and are looking for someone who will slot well with the team.

The Role
Acting as a key support across the business, you’ll be a true go-to person keeping things running smoothly behind the scenes. While senior stakeholders are largely self-sufficient, you’ll take ownership of a wide range of coordination and operational tasks, including:

• Creating and formatting presentations
• Organising company events, socials, and team trips
• Coordinating meetings, including international travel arrangements
• Managing supplier and vendor relationships
• Supporting with invoices and general admin
• Assisting with website updates and internal projects

This is a varied, hands-on role where no two days are the same—perfect for someone who enjoys being at the heart of a team.

The Ideal Candidate
Someone proactive, positive, and happy to roll up their sleeves. A team player with a muck-in attitude, strong communication skills, and a natural ability to build relationships across all levels. This role suits someone looking to grow, take ownership, and be part of a sociable, supportive culture.

Details

• Start: Mid to late May (immediate availability also considered)
• Hours: 9am–6pm

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.