Executive Assistant to Founder – Innovative Tech Start-up

Job Description

Our client, an innovative and ideas-driven tech start-up, is on the hunt for an exceptional Executive Assistant to support their visionary Founder. This is a rare opportunity to join a fast-growing, entrepreneurial environment where no two days are the same - and where your input will genuinely make an impact.

The Founder is dynamic, detail-oriented, and seeks an emotionally intelligent, highly capable EA who can act as his true right hand - someone equally comfortable in high-level board meetings as they are arranging exclusive reservations across Europe. You will manage a fast-paced, ever-changing schedule, ensure the Founder’s Day runs seamlessly, and act as a trusted gatekeeper and sounding board.

This role is perfect for a strategic and proactive EA who thrives in a fluid environment, relishes variety, and enjoys working at the intersection of business and lifestyle.

Key Responsibilities

• Master the calendar: Own and orchestrate complex, global scheduling — ensuring every meeting, flight, and engagement runs flawlessly.
• Be the inbox gatekeeper: Take full charge of email management, prioritising, flagging, and actioning key communications with precision.
• Represent with confidence: Serve as a polished, professional point of contact, liaising effortlessly with senior clients and stakeholders.
• Stay one step ahead: Anticipate needs, spot potential challenges early, and keep operations - both business and personal - running like clockwork.
• Be indispensable: Partner closely with the Founder to streamline his day, support decision-making, and help turn bold ideas into action.

About You

• Proven experience supporting at Founder or C-suite level in a fast-paced, entrepreneurial setting.
• Fluent or conversational Spanish is an advantage (Founder based in Spain), though not essential.
• Emotionally intelligent, adaptable, and unflappable under pressure.
• Confident taking initiative and comfortable knowing when to push back.
• Discreet, polished, and professional - trusted to handle confidential matters with care.
• Willing to go the extra mile and offer flexibility, including occasional out-of-hours support.

If you want to join a forward-thinking tech start-up at a pivotal moment of growth, this is the perfect role. You will work closely with a respected Founder, gain insight into high-level strategy, and have the autonomy to shape your role as the company scales.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.