Job details
Start Date

Temporary EA for Successful Exec Search Firm

London, South
Job Type:
£25 - £38ph + holiday pay
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Job Description

We are seeking a bright, smart, intuitive EA to support the Founder of a hugely successful Executive Search Firm. The offices are located in the hustle and bustle of Bermondsey. Working closely with the Founder you will be a true thought Partner who is eager to learn the ins and outs of the business. As EA, you will be joining a close-knit and flat structured team of 6, who are equally as goal oriented and strive to achieve success.

The company is an inspiring female lead business and has been built by the Founder from the ground up. Your role will be exceptionally dynamic and hands on.

Responsibilities will include:

  • Managing the Founders diary and projects across time zones (appointments, scheduling)
  • Arranging and setting up internal and external meetings, conference calls and video conferences across multiple time zones for both clients and candidates.
  • Continuous reprioritisation of tasks, ensuring team schedules are manageable and priorities and deliverables are met each week.
  • Onboard starters, liaise with IT support team over technical issues, ensure office is always stocked with necessary supplies.
  • Create and maintain internal knowledge documents, e.g. Organisational charts, Update Documents and manage extensive tracker systems to assist with internal organisation. Work closely with colleagues to capture both search and non-search related information in the database.
  • Support meeting preparation, from assisting with research, compiling meeting packs and/or presentations etc.
  • Working on Executive Search projects etc.

Required skills:

  • Analytical. Highly organised - outstanding time management and ability to prioritise.
  • Excellent listening skills. Exceptional written and verbal communications skills and ability to produce focussed relevant documentation for clients.
  • Ability to multi-task and work under pressure and working to demanding deadlines.
  • Ability to see the big picture whilst maintain strong attention to detail.
  • Excellent communication and interpersonal relationship skills, particularly the ability to interact credibly with individuals from all levels of an organisation both internally and externally.
  • Expert in MS Office (Word, Excel and PowerPoint)

Personal Qualities:

  • Bright, smart, intuitive individual possessing intellectual curiosity.
  • Proactive self-starter, who can meet deadlines while multi-tasking.
  • Drive and tenacity with the desire to excel.
  • A quick thinker. Resilient and results focused.
  • Attention to detail is essential.
  • Collaborative team player.
  • Cultural awareness.
  • Independent, detail-oriented and business minded.
  • Flexible and calm under pressure, there are always changing priorities and you will adapt quickly in a logical way.

Please note, this is an office-based role and would suit someone who is looking to grow into a role and make it their own.

Hours: 8.30am – 6.00/6.30pm. Please note, there will be out of hours work working with the clients and candidates in the States.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London.
Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industrysectors. We area boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.

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