Executive Assistants (EAs) typically work with executive leaders within an organisation, board level and director level, handling all the executive’s administrative needs including scheduling appointments, answering phone calls, and replying to correspondence as necessary. They act as a gatekeeper; always maximising their boss’ time so they can focus on important business matters. Diary management and travel arrangements are often a large part of the role, with experience of last minute changes and working across time zone.

This Executive Assistant (EA) job description is tailored for online job boards and can be easily customised to fit your company's needs.

EA Job Description

An executive assistant (EA) supports executive leaders within a company by handling administrative tasks, managing schedules, and coordinating various activities. EAs play a crucial role in ensuring the efficiency and productivity of executives.

Often Executive Assistants prepare all the documentation, research and board packs for meetings, and will potentially minute meetings to follow up.

They are exceptional people managers, organisers and communicators. Below are responsibilities which will almost always appear in a job description:

  • Making travel arrangements.
  • Organising and maintaining office systems.
  • Working directly with high-level employees.
  • Preparing corporate documents.
  • Maintaining strict confidentiality.
  • Organising their superior’s entire schedule.
  • Sustaining a level of professionalism among staff.

To learn about the difference between a Personal Assistant (PA) and Executive Assistant (EA), click here.

EA Duties

Executive Assistant Duties are wide-ranging and varied, and can include the following:

  • Acting as the point of contact between manager and internal/external clients.
  • Screening and directing phone calls, as well as distributing correspondence.
  • Coordinate meetings and manage agendas, research, and minutes.
  • Arrange travel for senior management and staff.
  • Handle office correspondence and maintain online presence.
  • Assist with reception duties and manage senior management schedules.
  • Organise Board Meetings and communicate with Board Members.
  • Interact with clients, organise media events, and appearances.
  • Address basic IT issues and maintain electronic filing systems.
  • Manage projects, facilitate team communication, and ensure departmental collaboration.
  • Support HR functions, including payroll, recruitment, and training.
  • Prepare and present monthly reports.

To learn more about how you can further add value as a Executive Assistant (EA), click here.

EA Salary

In professional or financial services, EAs typically earn £55,000-£80,000, while in creative fields, salaries range from £45,000-£65,000. Ultimately, an EA's salary hinges on industry, experience, and level of responsibility.

To get a better orientation of what salaries a PA can expect across various industries, you can read our latest salary survey.

Looking for a EA Job?

Bain and Gray are leaders in the field of EA recruitment, driven by our unwavering commitment to exceptional service. With a seasoned team of consultants boasting extensive networks of top-tier EAs in the city, we provide an excellent service to all our clients seeking to fill their next support vacancy.

We are here to assist you during every step of your EA career. Visit our EA Jobs page or check out the latest EA roles. Alternatively, you can contact us and find out more: info@bainandgray.com